Corrected February 24, 2000
Approved Date:      ,2000

Subject:  Minutes of Board of Directors, January 27, 2000

A quorum of directors being present, the meeting was called to order at 7:00 p.m. at the First Church of Christ by President Troy Holloway. Directors present: C. Godfrey, T. Holloway, G. Litinski, P. Rene', C. Scalzo. Steve Inglis and Jeff Green were present representing Bristol Management services and there were four members present.

Minutes of the December 9, 1999 meeting were accepted without change.

A.C.C Report: Jeff Green reported on two approvals granted. Jeff presented a request from the owner of 167 East Hampton Way for permission to install a satellite dish at the rear of his home. Directors discussed the request as well as the lack of action by the A.C.C. committee to draft a standard for the community to deal with requests to install satellite dishes, but agreed that every attempt should be made to install them at the rear of the homes. George Litinski suggested that task is turned over to the Associations attorney, Colleen Scalzo supported the suggestion. During further discussion Steve Inglis cited problems that have surfaced when other communities that Bristol manages, opposed the installation of satellite dishes. George Litinski made a motion to draft a workable proviso for the installation of satellite dishes at the Hamptons, which would be forwarded to the Association's attorney. If the proviso is Approved by the attorney it would be adopted and included in the A.C.C. standards. The motion was seconded by Peter Renee and passed by a unanimous vote. Steve Inglis offered to draft a standard and submit it to the Board for their review. Based on the information submitted by the applicant and the time elapsed since the application from 167 E. Hampton Way the application was approved by time default.

Secretaries Report: Charlie Godfrey presented a request from The First United Church of Christ that owns property adjacent to the Hamptons H.O.A. common property. The church asked for an easement on Association property to enable the church to obtain a building permit. George Litinski made a motion to submit the request and associated documents to the Association attorney for review prior to the execution of the easement. Colleen Scalzo seconded the motion that passed by a vote of four in favor and one abstention (C. Godfrey). Jeff Green was directed to submit the easement request to the attorney for review.

Charlie Godfrey presented a list of outstanding Newsletter topics and notified the Directors that the deadline for Articles to be submitted was February 2, 2000.

Charlie Godfrey submitted his resignation as Director and Secretary of the Association to the Board. President Holloway thanked Charlie for his community service. Troy Holloway made a motion to appoint Joe Randazzo to fill the remainder of the term vacated by C. Godfrey. Peter Rene seconded the motion and the floor was opened for discussion. Steve Inglis explained that the Board had the right to appoint a member to fill the vacancy. George Litinski asked if Neon Wells (present at the meeting) had been contacted to join the Board, he went on to say that if all Directors could not agree on an appointment he felt the vacancy should be filled by vote of the membership. Troy Holloway reminded the Board that the home owners would have the opportunity to fill two seats on the Board at the Annual meeting and that he would like to fill the vacant seat and get on with important business. Colleen Scalzo expressed her opinion that it was important to fill the vacant seat now. Joseph Randazzo was appointed by a vote of three in favor and one opposed (George Litinski).
Colleen Scalzo made a motion to appoint Joe Randazzo to the Secretaries chair. Peter Renee seconded the motion, which passed by a vote of three in favor, and one opposed (George Litinski). Steve Inglis volunteered the services of a Bristol employee to record the minutes of the Association meetings.

Financial Report: Peter Rene, Treasurer reported that the 1999 budget had been spent and a deficit of approximately $2,500.00 existed subject to verification by the CPA end of the year review. Treasurer Rene also reported that the new landscape contract would exceed the 20000 budget by approximately $15,000.00. After discussion the Directors agreed that $17,000.00 necessary to pay for the new landscape contract would be transferred from the undefined reserve to cover the shortfall in the 200 budget for the new Landscape contract.

Peter Renee reported that there was a paragraph in the 1998 CPA's report that indicated that the Association had no Reserve Study.

LANDSCAPING: Chairman G. Litinski reported that the new company had missed cutting grass at the rear of his property. George also suggested that the Board consider adding wood mulch to planted areas throughout the community. Jeff Green was directed to obtain proposals for installation of mulch to present at the February meeting.

MANAGEMENT REPORT: Jeff Green, Property Managers full report is contained in the meeting package. In addition the following items were reported on Fining and Appeals meeting update.

The Preserve mitigation project has been completed and has gained approval of Jupiter Town officials.

OTHER MATTERS: Troy Holloway reported that soil samples should be taken in the preserve to try to determine the cause of the dying trees and if the soil was suitable to replant with trees.

Troy Holloway presented a planting proposal for Indian Creek Parkway that will be paid for by the Abacoa Development. Joe Randazzo made a motion to approve the proposal as presented. Peter Rene seconded the motion, which was carried by a four in favor and one abstention (Troy Holloway). Troy will notify Abacoa of the Associations approval.

Jeff Green reported that the Annual Meeting date would be March 23, 2000 and notice would be sent if there were no objections.

Jeff Green reported that a $1500.00 proposal for cleaning the exterior walls had been received from the contractor who had cleaned the flat concrete surfaces in the community. A motion was made by Peter Rene to approve the expenditure of $1500.00 to pay for the wall cleaning. George Litinski seconded the proposal and it was approved by a unanimous vote.

George Litinski asked if the Directors still wished to propose an amendment to the Declaration to include painting and roof cleaning at the Annual meeting. George was asked to prepare a letter to be distributed to the community.

ADJOURNMENT: Peter Rene made a motion to adjourn the meeting at 9:50 P.M. J. Randazzo seconded the motion, which was carried by a unanimous vote.

Next meeting Thursday, February 24, 2000 at 7:00 P.M. at the F.U.C.C. Church

Respectfully Submitted,

Joseph Randazzo, Secretary
The Hamptons at Maplewood H.O.A.